The Evolving Role of Managers in Lean-Agile Development
Note: This article is part of Extended SAFe Guidance, and represents official SAFe content that cannot be accessed directly from the Big Picture.
One of the most significant challenges and opportunities that arise in the adoption of SAFe is the evolution of the role of traditional managers. SAFe emphasizes the value of nearly autonomous, self-organizing, cross-functional teams and trains. In addition to the general empowerment provided by Principle #9, Decentralized decision-making, the SAFe Agile Team roles highlight how responsibilities once assumed by managers are now delegated to the teams. These include:
- The Product Owner, who manages the backlog
- A Scrum Master who facilitates the team’s progress towards the goal
- The team members, who are ultimately responsible for implementing and releasing value
For many reasons, Agile seems to work best when a manager does not assume either the Product Owner or Scrum Master role.
This supports a leaner management infrastructure, with more empowered individuals and teams and faster, local decision-making. Productivity and quality go up, employee engagement increases, and time-to-market goes down.
However, this challenges the responsibilities of traditional line managers (i.e., development/engineering manager, hardware/software manager, QA/test manager, program manager, etc.), especially as these roles historically have been organized by discipline. As the organization evolves to cross-functional teams and Agile Release Trains (ARTs), this means that individual, day-to-day employee instruction and direction are no longer required. This raises the question – what will these managers do with all that time?
What’s a Manager to Do?
As described in the Business Agility article, SAFe represents one half of a ‘dual operating system’ that balances the stability and efficiency of the traditional organizational hierarchy with the innovative agility of the network structure found in startup-up companies. Managers in a SAFe enterprise often remain in their positions in the hierarchy even though many of their direct reports may perform their daily work as part of the network structure – Agile teams on Agile Release Trains. This can provide a more optimal situation for both managers and the people they supervise. First, all employees still need someone to assist them with career development. A manager still has to set and supervise expectations and compensation as well as provide the active coaching needed to advance individual skills and career goals. In other words, managers are ultimately responsible for ‘growing their people’ as described in Lean-Agile Leadership. While this is a traditional and continued responsibility, in a SAFe environment the approach is quite different, as is described in the Agile HR article.
Second, this change benefits managers as well. Managers often express the frustrations that come with ‘wearing too many hats.’ In addition to their individual career guidance duties, managers in traditional settings have to define the work, prioritize the work, evaluate the work, and so on. Since most of those duties are shifted to other roles and to the teams themselves in SAFe, this allows managers to focus more of their time on hiring and developing the best talent for teams and trains. They can look at factors such as planned changes in strategy or new emerging technologies and plan for the training and pairing activities needed to upskill the workforce. They can spend more time with individual coaching and mentoring. They can acquire and exhibit the new skills detailed in the Lean-Agile Leadership article, which describes how managers in SAFe evolve to become ‘lean-thinking manager-teachers.’ This way, they illustrate the values, mindset, and principles of Lean-Agile Leadership. In the Lean enterprise, that’s the prerequisite for success. All of these responsibilities are still critically important in a SAFe organization, and the good news is that managers should have even more time for these value-added activities post-implementation.
In addition to the roles above, new responsibilities and opportunities arise, as described below.
- Lead the Change – As noted in the Lean-Agile Leadership article, and more thoroughly in the Implementation Roadmap series, the move to SAFe and Lean-Agile development is a significant organizational change. Many managers will participate in implementing it (as part of the ‘sufficiently powerful coalition for change’) by demonstrating their Lean leadership skills and their adaptability to the new way of working. Some may also assume the role of a SAFe Program Consultant (SPC), receiving the training and the resources they need to train and coach others to achieve the change.
- Manage up and across the enterprise – The move to Agile teams gives the manager the time needed to eliminate impediments and relentlessly improve operations and flow in ways not possible before. Additionally, their sphere of influence may actually increase. In the new SAFe model, a manager may become responsible for more than one team; and that combination of teams may now include all the cross-functional skills necessary to deliver end-to-end value.
- Coaching newly formed Agile teams – Everyone knows that creating Agile Teams is one thing; having them be effective is another matter entirely. In other words, leading and coaching is a significant job, one that’s best done by newly-minted, lean-thinking manager-teachers. While the level of abstraction is higher—teams rather than individuals—it can still be labor-intensive, especially in the beginning.
- Build teams and define the mission and vision – Teams and ARTs may be largely self-organizing and self-managing, but they do not fund themselves or define their own missions. That strategy and responsibility lie with management. In addition to helping to form the strategy, managers play a role in recruiting talent, defining the mission and vision for teams, and helping them achieve their highest potential.
Clearly, adopting Lean-Agile development does not eliminate the need for sound management. However, these responsibilities now rest with those Lean-Agile Leaders who can adapt, thrive, and grow in this new environment.
Summary of Responsibilities
As we described above, lean-thinking manager-teachers still have a lot of work to do in this new environment. A more detailed review of their responsibilities is highlighted below.
Personnel and Team Development
As we noted, teams don’t form or hire themselves. Recruiting and retaining talent, and fostering high-performing teams, is a big job that includes:
- Attracting, developing, and retaining capable individuals
- Establishing the mission and purpose for individuals and teams
- Performing career counseling and personal development
- Listening to and supporting teams for problem identification, root cause analysis, and decision-making
- Defining and administering compensation, benefits, and promotions
- Eliminating impediments and evolving systems and practices to support Lean-Agile development
- Supporting the self-organization that leads to team formation; addressing issues that teams cannot unblock; making personnel changes where necessary
- Evaluating performance, including team input; providing input, guidance, and corrective actions
- Serving as an Agile coach and advisor to Agile Teams. Remaining close enough to the team to add value and to be a competent manager, while staying far enough away to let them problem-solve on their own.
Supporting and Reinforcing SAFe Core values
SAFe’s four Core Values—alignment, built-in quality, transparency, and program execution—provide the value system of the SAFe enterprise. As shown below, this bestows significant operational responsibilities in reinforcing these values on Lean-thinking manager-teachers.
Responsibilities in Program Execution
- Help build Agile Milestones and Roadmaps, as well as the plans that enable them
- Help develop, implement, and communicate the economic framework
- Participate in Inspect and Adapt (I&A) workshops; support teams by helping them remove systemic impediments and implementing continuous improvement backlog items
- Protect teams from distractions and unrelated or unnecessary work
- Assist the Release Train and Solution Train Engineers with PI Planning readiness and Pre- and Post-PI Planning activities
- Participate in PI planning, System Demo, and Solution Demo
- Leverage a Customer-centric mindset and Design Thinking practices to establish the right relationships with customers create solutions that meet their needs
- Build partnerships with Suppliers, consultants, partners, and internal and external stakeholders
- Provide other resources as necessary for teams and ARTs to successfully execute their Vision and Roadmap
- Reinforce SAFe’s 10 critical success factors
- Identify delays in the system by facilitating or participating in Value Stream mapping
Responsibilities for Alignment
- Work with Lean Portfolio Management (LPM) to establish and monitor Lean Budgets and implement Lean Governance
- Work with Release Train and Solution Train Engineers and stakeholders to help ensure alignment and execution of Strategic Themes
- Work with the System Architect/Engineering, Product Managers, and Product Owners to establish explicit content authority
- Continuously assist in aligning teams to the system mission and vision
- Help ensure the engagement of Business Owners, Shared Services, and other stakeholders
Responsibilities for Transparency
- Create an environment where the ‘facts are always friendly’
- Provide freedom and safety so that individuals and teams are free to innovate, experiment, and even fail on occasion
- Communicate openly and honestly with all stakeholders
- Keep Work in Process (WIP) backlogs and information radiators fully visible to all
- Value productivity, quality, transparency, and openness over internal politics
Responsibilities for Built-in Quality
- Support infrastructure, culture, organization, and strategy for implementing DevOps and Release on Demand
- Understand, teach, or sponsor the software and hardware engineering skills needed to support the development of high-quality code, components, systems, and solutions
- Foster Communities of Practice (CoPs). Understand, support, and apply Agile Architecture and Lean User Experience (Lean UX)
- Foster relentless improvement
In this article, we’ve seen how the role of the manager must evolve in the context of the Lean enterprise. The move from the traditional, functional manager—responsible for the day-to-day activities of direct reports—to that of a lean-thinking manager-teacher is not trivial. Experience has shown that not everyone may take that journey. However, those who do will be rewarded with a more personally fulfilling, and indeed, more expansive role. Experience has also shown that these emerging Lean leaders are on their way to additional and more senior responsibilities. These individuals will become the executive leaders of the emerging Lean Enterprise.
Last update: 10 February 2021